GDUI 2016 Elections Announcement

GUIDE DOG USERS, INC.
C/O Sarah Calhoun
3603 Morgan Way
Imperial, MO 63052
TOLL FREE: 1-866-799-8436
www.guidedogusersinc.org

Announcing the GDUI 2016 Elections
The 2016 GDUI Elections will commence Saturday, May 21, 2016 12:00 AM Eastern Time and conclude on Sunday, May 29, 2016 at 11:59 PM Eastern Time.

GDUI is seeking candidates for the following positions in our May 2016 elections.

President (2 year Term)
1st Vice President (2 year Term)
2nd Vice President (2 year Term)
Secretary (2 year Term)
Treasurer (2 year Term)
2 Director Seats (3 Year Term)
1 interim director seat (1 year term)

GDUI members in good standing are eligible to run for a position on the GDUI Board. Interested candidates should submit an application, resume and cover letter to the Nominations Committee Chair, Dixie Sanderson Director5@GuideDogUsersInc.org by March 20, 2016.

GDUI members who have paid their dues by this year’s record date of March 31, 2016 will be eligible to vote in the May elections.

GDUI is proud of its universally accessible voting system.

If you have not renewed your membership, now is the time to do so. This will allow you to vote in our universally accessible elections this coming May.

GDUI is proud of our voting system in which each member of GDUI is entitled to a voice in the election of our GDUI Board.

A membership in GDUI costs $15.00 per person per year, and includes an annual subscription to PawTracks, our quarterly magazine.

dues/subscriptions may be paid online by going to http://guidedogusersinc.org/join/, or by credit card by calling 1-866-799-8436.

Or by mailing your check to the above address and made payable to GDUI.

Important dates to remember:

In order to be eligible to vote in the 2016 GDUI election your dues must have been received on or before the record date of March 31, 2016.

We will hold 2 candidate Forums prior to the elections. Phone numbers for these calls will be publicized closer to the dates.

Candidate Forum 1. Thursday, April 21, 8:00 PM EDT.

Candidate Forum 2. Saturday, May 14, 1:00 PM EDT

Between the dates of April 1, 2016 and April 10, 2016 we encourage members to submit questions for your candidates. Please submit your questions to the Nominations Chair, Dixie Sanderson Director5@GuideDogUsersInc.org and include “Forum Question” in the subject line of your message.

Election dates: Saturday, May 21, 2016 12:00 AM Eastern Time through Sunday, May 29, 2016 at 11:59 PM Eastern Time.

Application for Candidacy:
GDUI has three major responsibilities:
A. To promote the acceptance of guide dog teams by all agencies, employers, educational
institutions, commercial establishments, and the general public;
B. To work for the expansion, standardization, and enforcement of legal provisions,
both civil and criminal, governing the rights and responsibilities of guide dog users
in the areas of public access, employment, housing, personal injury to dog and handler,
transportation, and recreation; and
C. To work in cooperation with guide dog training providers by contributing constructive
input concerning selection, training, health care, and accommodations for both canine
and human students, and providing constructive suggestions that will improve the
quality of the training experience.
With these goals in mind, please answer the following questions:
Date:
Position for which you wish to be a candidate:
Applicant’s Name:
Street Address:
City/State/zip code:
Phone number
E-mail Address:
Are you a guide dog user?
Describe your background (Educational, occupational and general experience.

Why do you WISH to serve on the GDUI Board?

Which of your skills and experiences would most support Board activities?:
Please describe a time when a group of which you were a part accomplished its goal(s).
What caused the group to be successful? How did you contribute to this success?
The GDUI Board of Directors uses e-mail to communicate with one another. Are you
able to communicate effectively using this medium and do you have access to e-mail?

The GDUI Board of Directors meet every other month by telephone. Meetings last from 2 to 3 hours. Other ad hoc telephonic meetings are sometimes called as well.
Board Members are often asked to chair and serve on committees and perform tasks
on behalf of GDUI as directed by the officers and committee chairpersons.
Will you be able to find time to perform the tasks described above?

Position Descriptions for GDUI Board of Directors
All GDUI officers and Directors must:

Be willing and able to participate in regularly scheduled meetings and e-mail discussions,

Always act in a dignified manner and interact respectfully with fellow directors and Officers and
agree to abide by GDUI’s current code of conduct for board members,

Work as a team member to maintain and protect GDUI and its mission,

Become well verse with GDUI’s Constitution,

Respect the authority of the GDUI Constitution and work within its guidance and the requirements of the GDUI Articles of Incorporation,

Be a collaborative participant in the democratic process –respecting the outcome of votes of the membership and votes of the board,

Possess sufficient computer skills to participate in e-mail work,

Be flexible for scheduling meeting times.
(The GDUI Board meets by phone conference bi-monthly for two or more hours, with committee meetings or other special meetings scheduled separately.
GDUI Officer and Director Position Descriptions
Responsibilities and criteria for GDUI President position

The GDUI President must be willing and able to accept the legal, fiduciary and ethical
responsibilities for an organizational president, in accordance with standard nonprofit practices and procedures.
The GDUI President must be a GDUI member in good standing.

The GDUI President must be a guide dog user.

The GDUI President shall:
Preside over all meetings; Appoint a Vice President to preside over any meeting for which the president’s absence is unavoidable; Propose policies and practices to fulfill the mission of GDUI; Serve as an ex-officio member of GDUI committees (with the exception of the Nominating Committee) in compliance with the GDUI Constitution; Monitor the performance of Directors and Officers; Submit various reports to the board and to other “stakeholders” as necessary;
Propose the creation of committees or task forces to accomplish needed work; appoint chairpersons for committees and task forces; perform other duties as the need arises and/or as defined in the GDUI Constitution.
The GDUI President shall not be absent from three consecutive board meetings in any year.
In the event that serious circumstances make it impossible for the President to attend any meeting of the GDUI Board, the president must inform the First Vice President, in advance, and must arrange for either the First or Second Vice-President to take on presidential duties for that meeting.

The President ensures that an agenda is planned in advance for board meetings.
(This may involve periodic meetings with committee chairpersons to draft meeting agendas and reporting schedules.)
The President presides over meetings of the Board of Directors. In this capacity, the President:
• Chairs meetings according to accepted rules of order for the purposes of encouraging all members to participate in discussion;
Facilitates the board’s work of arriving at decisions in an orderly, timely and democratic manner;
• Votes as prescribed in the GDUI Constitution.

The President is responsible for ensuring, on behalf of the membership, that the Board of Directors and officers of GDUI:
1. Are aware of and fulfill their governance responsibilities;
2. Comply with applicable laws and bylaws;
3. Conduct board business effectively and efficiently in accordance with standard nonprofit policies and procedures;
4. Are accountable for their performance.

The President is accountable to the Board of Directors or Members as specified in the GDUI Constitution.
The President may delegate specific duties to Board members and/or committees, and to the office manager and the webmaster, as appropriate; however, the accountability remains with the President. For this reason, the president may take appropriate action to safeguard the interests of GDUI.

According to the GDUI Constitution, the president’s involvement in the proceedings of the Nominating Committee is specifically limited; therefore, the President’s accountability, in the specific case of the recommendations or actions of the nominating committee, is accordingly limited.

The President serves as an ex-officio member of all board committees (with the exception of the Nominating Committee). In this capacity, the President’s role is to:
• Negotiate reporting schedules;
• Identify problems and assist the committee chairperson to resolve them,
• To bring such matters, if necessary, to the attention of the Board of Directors.

The President ensures that GDUI maintains positive and productive relationships with organizations related to the mission of GDUI, media and donors.
In this capacity, the President serves as primary spokesperson for GDUI, and Duties may include:
• Representing GDUI to the media;
• Representing GDUI on governmental or nongovernmental organizations and committees;
• Timely and appropriate reporting of Board decisions and actions to members and/or donors.

The President is normally designated by the Board of Directors and/or bylaws as one of the signing officers for certain documents. In this capacity, the President may be authorized or required to sign or countersign bank checks, correspondence, applications, reports, contracts or other documents on behalf of GDUI.

The President ensures that structures and procedures are in place for effective recruitment, training, and evaluation of GDUI board members.

The President ensures that structures and procedures are in place for securing the resources required by GDUI.

The GDUI President is the primary liaison between the Board and all GDUI staff. In this capacity, the President:
• Meets periodically with these individuals, no less than once a quarter;
• Ensures that annual performance reviews of these staff members are conducted;
• Participates in the hiring and evaluation of all staffers (presently: the office manager and the webmaster).

Responsibilities and criteria for GDUI First Vice President position

The GDUI First Vice President is required to be willing and qualified to take over as President if necessary, in accordance with the GDUI Constitution.
NB: Please refer to “Responsibilities and Criteria for GDUI President Position” for specific details.

The first vice president must be willing and able to accept the legal, fiduciary and ethical responsibilities of an organizational vice president, and of President, in accordance with standard nonprofit practices and procedures.

The First Vice President is expected to attend all board meetings, and to preside over any board meeting for the president, if necessary.

The First Vice President shall inform the President, in advance, if unable to attend a particular board meeting.

The First Vice President may not miss more than three board meetings per year.

The First Vice President must be a member in good standing of GDUI.

The First Vice President must be a guide dog user.

Responsibilities and criteria for GDUI Second Vice President position

The second vice president must be willing and able to accept the legal, fiduciary and ethical responsibilities of an organizational vice president, in accordance with standard nonprofit practices and procedures.

The Second Vice President must be willing and able to take on the role and duties of First Vice President as prescribed by the GDUI Constitution.
*Important: Please refer to “Responsibilities and Criteria for GDUI First Vice President Position” for specific details.

The Second Vice President must Be a GDUI-member in good standing.

The Second Vice President must be a guide dog user.

The Second Vice President is expected to attend all board meetings and must be willing and able to run regularly scheduled Board meetings, if called upon by the President to do so (in the event that the President or First Vice President cannot be in attendance).

The Second Vice President shall inform the President, in advance, if unable to attend a particular board meeting.

Responsibilities and criteria for GDUI Secretary Position

The GDUI Secretary must be willing and able to accept the legal, fiduciary and ethical responsibilities of an organizational secretary, in accordance with standard nonprofit practices and procedures.

The Secretary must:

Record (in document-form) meeting minutes for business meetings of the GDUI Board of Directors,

Arrange for the audio-recording of meetings if it is the secretary’s desire to take minutes from an audio-recording,

Possess thorough and quick note-taking skills in case an audio-recording of a meeting fails,

Have the ability to use notes, memory, and/or recordings to reproduce accurate accounts of meetings for minutes,

Use writing skills and discretion to summarize (or write in detail when appropriate) to create informative meeting minutes,

Submit drafts of meeting minutes in time frames which allow other board members to submit suggestions/corrections before a final draft is submitted for approval/acceptance at the subsequent board meeting,

Send minutes and attachments to the Web Master for posting to the GDUI Web Site,

Assist GDUI by researching and reproducing content from previous minutes as is practical.

The secretary is expected to attend all board meetings.
If the Secretary is unable to attend a board meeting, after informing the President, the Secretary will arrange for a competent recorder for the meeting which the Secretary will miss.

The Secretary may not miss more than three board meetings per year.

Responsibilities and criteria for GDUI Treasurer Position

The GDUI Treasurer must be willing and able to accept the legal, fiduciary and ethical responsibilities of an organizational treasurer, in accordance with standard nonprofit practices and procedures.

The Treasurer must:
Assist in the preparation of all budgets including GDUI’s annual budget,
Be a bondable individual,
Monitor the budget on a monthly basis, or more frequently if needed,
Ensure that the financial policies (as set by the Board, and recommended by the finance committee) are being followed,
Report to the Board of Directors and general membership on finances on a monthly basis,
Prepare, in a timely manner, any required financial reporting forms to be submitted to the general membership, accountants, auditors or any such other entity as required for standard accounting procedures and policies,
Maintain all bank accounts in a fiscally prudent manner in keeping with standard accounting practices,
Oversee all financial transactions while ensuring all fiduciary responsibilities are met and inure to the benefit of GDUI.
Is a member of the finance committee.
The Treasurer’s signature should appear on all checks of the organization with the second signature from any of the board’s other directors or staff with signing authority for amounts exceeding $1500.
The Treasurer is expected to attend all board meetings.
The Treasurer may not miss more than three board meetings per year.

Responsibilities and criteria for GDUI Board of Director position

Each member of the GDUI Board of Directors must be willing and able to accept the legal, fiduciary and ethical responsibilities of an organizational director, in accordance with standard nonprofit practices and procedures.

Board members are expected to attend all board meetings.

Members of the GDUI Board of Directors shall inform the President, in advance, if unable to attend a particular board meeting.

A GDUI board member shall not be absent from three consecutive board meetings in any year.

A majority of Board members will be guide dog users.

Respectfully Submitted,
The GDUI Nominations Committee

Annie Chiappetta
Nolan Crab
Debbie Grub
Pat Hill
Dixie Sanderson (Chair